There are many entry-level project supervisors, businessmen, etc. who struggle to keep up with the deadlines, budget, etc. In fact, the rate of employee turnover is a considerable factor that can be seen. Therefore, it’s important to guide these individuals to thrive better in the industry. For that matter, many companies have developed tools to run the operations smoothly. However, not many are aware of the benefits it offer and how it could create spirit of togetherness among teams. In fact, these tools or platforms facilitate the notion of working together. Imagine that you’re working on a project where the design team is in another region, marketing team is located elsewhere, etc.
How could get communicate and be on the same page, regarding the changes and progress of the workflow? Hence, choosing a collaboration platform would be extremely valuable in such situations. With that said, are you aware of the features that should be present in a good software tool? Are you considering using such a platform to enhance the productivity of the workforce? Here are some pointers that would be helpful:
Required communication methods
When you skim through prospective collaboration app examine the different communication mediums offered. That is, you might have restricted group to communicate through messaging or chat forum. If the team members are overseas, gathering data, look for features such as web conferencing. Along with these features, read the reviews about the quality and security of it.
Managing the workflow
On the other hand, look into factors such as managing the workflow through this virtual platform. For instance these include the following;
Management of the workflow – type of filed uploaded, date of upload, member in charge, changed made and so on.
A virtual room or forum to bring the team for brainstorming ideas
Creating, calendaring and scheduling tasks
User-friendly smartphone and web support
Furthermore, if an employee is required to share an urgent file from home, they should have access to the platform. That is, having a cool app design will not be a solution if it isn’t compatible with smartphone or web operating systems such as Android, IOS, Mac, Windows, etc. Therefore, make sure that these platforms are available over a range of these devices, to access when needed.
Most of the basic level functions offered in these platforms can be purchased or downloaded for free. However, if there’s a price involved to upgrade to premium accounts, be mindful. Crosscheck and compare the features with other software options prior to make the purchase for the business.
There are many virtual tools that are available to be implemented immediately. On the other hand, there are those that require companies to buy subscription. However, not every free or paid software is suitable, as it would not match with your company operations and objectives. Therefore, take into account the pointers mentioned in this article to find the best solution.